HRIS

Access Level: SuperAdmin, Admin ONLY

This page is where the super admin or the admin manages the complete 201 files of all employees registered under their supervision. Managers have access to all the documents of each employee starting from their onboarding up until the offboarding.

HRIS Features

• Employee details overview Page
  – Navigating to HRIS menu opens up a page where you can see the overview of all employee’s details including the following:
  • Profile photo
  • Employee’s name
  • Employment type
  • Email address
  • Contact number
  • Date hired
    
    Employee’s checklists
  • contract
  • IDs
  • Disciplinary
  • Waivers
  • Evaluation
  • Onboarding
  • Offboarding
    
    Shows legend for checklists
  • A green check means done.
  • Gray check means not yet.

• Search and Filter
  – Managers have the capability to search and filter the user’s information using the Filter and the Search function.
  – SuperAdmin or Admin can do quick search using the employee’s name or email address
  – Filtering can be done by employment status (Active and Inactive) according to employment type (Regular, Probationary, Outsourced, Interns, and Retainers). 

• Export Function
  – This function allows the export of HRIS data according to Active or Inactive user status and employment status

• View Details button – Employee Summary Page
  – Clicking the “View Details” button opens up a page where more details of employees are shown: This page shows more details about the employee (personal information, government information, evaluation, disciplinary records, contracts, waiver, onboarding, leaves, and offboarding).

• Employee Summary: Can update employee’s personal and government details: 
  • First and Last name. 
  • Email address
  • Contact Number
  • Date of Birth
  • Date Hired
  • Position 
  • Employment Type (Regular, Probationary, Outsourced, Intern, Retainer).
  • Government Information such as SSS, Pag-ibig, Philhealth, TIN
    
    Can attach employee’s documents/files such as: 
  • Certificate of Employment (COE)
  • Certificate of Compensation Payment or Income Tax Withheld (2316)
  • Birth Certificate (NSO)
  • Government IDs
  • National Bureau of Investigation Certificate
  • Curriculum Vitae (Resume)
  • Medical Exam Results

• Evaluation Page is where you can download and view feedback of the evaluators.

• Disciplinary Page is where you can upload documents and reports for any of the following:
  • Resignation Letter
  • Termination Letter 
  • Notice to Explain (NTE)

• Contracts Page can upload employee’s contract information:
  • Non-Disclosure Agreement (NDA)
  • Employment Contract 
  • Salary Adjustment
  • Job Description 

• Waiver Page is where you can upload employee’s waivers for any company or project activities. 

• Onboarding Page – this is where you input all the onboarding checklist for employees and check each item that is being accomplished. This way it will be easier to track the onboarding progress. The super admin/admin has the capabilities to add, delete items on the list.

• Offboarding Page: When an employee resigns, he should undergo a clearance process or offboarding to make sure that he transition all his assignment to another employee. This page is where you can add and delete offboarding checklist to avoid missing important steps in letting go and employee.